June 2018 Church Council

June 5th, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Simon
  2. Changes to the agenda
  3. Approve May 1, 2018 Council Meeting minutes
  4. Capital Campaign Update
  5. Receive any reports or feedback from recognized groups of the church
    1. Heavenly Pantry, Heavenly Cents, Nepali Church, Called to Care, Craft Fest, EEO
  6. Background on Memorial Day service changes
  7. Can music committee go with one bid for Organ repair rather than three?
  8. June 10th Installation for Rev. Josh (3-4:30) – Confirmed
  9. LCDC – Member in Discernment Status for Josh Sharp (plans for Council tracking), Deacon?
  10. Scout activity,  jamboree on June 9th: 30 young men for 3 hours, – Trustees
  11. What are plans for having a process and defining owners so that updates on construction plans and work are communicated to the many groups using the church with adequate lead time.
  12. Approve not meeting in July and add Mark’s and Josh’s vacation schedules to minutes.
  13. Adjourn
  14. Tracking item: Explore options to provide church subsidized transportation (AnnMarie Sullivan)
  15. Tracking item: Church evacuation and safety plans (Deacons/Trustees)
  16. Tracking item: Craft fest committee changes
  17. Tracking Item: Committee sign ups for Ushering, third Sunday of the month unless otherwise noted:
    • Ushering Month
    • January
    • February
    • March
    • April
    • May
    • June
    • July
    • August
    • September
    • October
    • November
    • December
    • Committee
    • Church Council for Annual Meeting
    • Christian Education
    • Deacons
    • 4/8 Capital Campaign
    • Confirmation
    • Hospitality
    • Music
    • Pastoral Relations
    • Missions
    • Stewardship
    • Nominating
    • Trustees

Approved meeting minutes are available from the church administrator.

May 2018 Church Council

May 1st, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Simon
  2. Changes to the agenda
  3. Approve April 3, 2018 Council Meeting minutes
  4. Approve April 22, 2018 Special Meeting (by-law changes) minutes
  5. Capital Campaign Update and Tracking item 15
  6. June 10th Installation for Rev. Simon (3-4:30)
  7. Receive any reports or feedback from recognized groups of the church
    1. Heavenly Pantry, Heavenly Cents, Nepali Church, Called to Care, Craft Fest
  8. LCDC – Member in Discernment Status for Josh Sharp (plans for Council tracking)
  9. Scout activity,  jamboree on June 9th: 30 young men for 3 hours, – Trustees
  10. Finance feedback: Request from Children’s Preschool and Enrichment Center to not pay
    rent or utilities for the two months they will be shut down this summer.
  11. Volunteer to explore options to provide paid (Church subsidized) car/van service for
    several people who cannot drive themselves to Church.
  12. Thank you committee chairs for minutes and/or reports (late is way better than none)
    – Continue to cc Maureen, Mark, Josh, Jen and me on minutes/reports. I will forward a
    few I received for May without all of us on cc.
  13. Adjourn
  14. Tracking item: Church evacuation and safety plans
  15. Tracking item: After work begins, process for regularly communicating construction
    plans to groups using the Church (*)
  16. Tracking Item: Committee sign ups for Ushering:
    • Ushering Month
    • January
    • February
    • March
    • April
    • May
    • June
    • July
    • August
    • September
    • October
    • November
    • December
    • Committee
    • Church Council for Annual Meeting
    • Christian Education
    • Deacons
    • Capital Campaign
    • Confirmation
    • Hospitality
    • Music
    • Pastoral Relations
    • Missions
    • Stewardship
    • Nominating
    • Trustees

(*) No representative available from Trustees for 5/01 meeting, report received that Trustees:
– finalized plans for Capital Campaign projects for 2018.
– Will move forward with the roof repairs, parking lot improvements and, if time permits, the outer shell of the
new vestibule.
– Expect to choose contractors by 5/15 and have construction dates for June meeting.

Approved meeting minutes are available from the church administrator.

April 2018 Church Council

April 3rd, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Simon
  2. Changes to the agenda
  3. Approve March 6, 2018 Council Meeting minutes
  4. Approve Annual Meeting Minutes
  5. Capital Campaign Update – Dave Johnson
  6. June 10th Installation for Rev. Simon (3-4:30)
  7. Food Pantry feedback
  8. “These bylaws shall be reviewed every three to five years by an ad-hoc committee appointed
    by the Church Council”. Last review dated Jan 2015, do we start in 2018?
  9. Member in Discernment Status for Josh Sharp
  10. Open slot for Vt Conference Annual meeting (4/27-28)
  11. Approve By Law changes and possible April 22nd Special Meeting
  12. Church participation in Block Party
  13. Handling committee minutes and reports – thoughts and preferences
  14. Tracking item: Church evacuation and safety plans
  15. Tracking item: What funds are designated in a way that limits their use to us
  16. Per last meeting – Missions and Stewardship have been switched and Ushering is aware
    that youth have Confirmation and will Usher on 3rd Sunday in May (Ushering’s Sunday)
  17. Adjourn

*Committee sign ups for Ushering:

  • Ushering Month
  • January
  • February
  • March
  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • Committee
  • Church Council for Annual Meeting
  • Christian Education
  • Deacons
  • Capital Campaign
  • Ushering
  • Hospitality
  • Music
  • Pastoral Relations
  • Missions
  • Stewardship
  • Nominating
  • Trustees

Approved meeting minutes are available from the church administrator.

March 2018 Church Council

March 6th, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Simon
  2. Changes to the agenda
  3. Approve February 6, 2018 Council Meeting minutes
  4. Approve Annual Meeting Minutes – this may be postponed until April
  5. Capital Campaign Update
  6. Follow-up questions  from Capital Campaign meetings:
    1. Ask Trustees to generate a plan for scheduled maintenance and include those costs in our annual budget
    2. Capital reserve fund – need to fund it
    3. Review an emergency exit plan during worship (+ choir loft) for fire and other hazards
    4. Ask Council to amend the By-Laws to allow proxy voting
    5. Review Church Council policy regarding how long we are bound to memorial gift terms (e.g. can we move/remove the red light in the sanctuary; if so, what is the process for doing so?)
  7. Review request from Cub Scouts and Boy Scouts to continue in our role as Charter Organization when they start allowing both boys and girls to be members – Kevin McCullen
  8. Food Pantry feedback
  9. Approve By Law changes and possible April 22nd Special Meeting
  10. Member in Discernment Status for Josh Sharp
  11. Community meeting on proposed gun law changes
  12. Church participation in Block Party
  13. Adjourn

Approved meeting minutes are available from the church administrator.

February 2018 Church Council

February 6th, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Simon
  2. Changes to the agenda
  3. Approve January 2, 2018 Council Meeting minutes
  4. Capital Campaign Update – Dave Johnson
    1. “Regarding Memorial Gifts, how long should the church be obliged to memorialize a gift”
  5. Food Pantry feedback on council request they vote on contributing to cover costs.
  6. Committee sign-ups for Ushering (*) and managing Sign-up Genius for this.
  7. Farmer’s market feedback – Mark to share.
  8. Scheduling Congregational Meeting for by-law changes (After Single service starts?)
    1. Do we need to schedule review for any additional edits.
  9. Nominating Committee Update
  10. Member in Discernment Status for Josh Sharp
  11. TD Bank Meeting
  12. Which committees will be getting new chairs? (Deacons, …..)
  13. Adjourn

*Committee sign ups for Ushering:

  • Ushering Month
  • January
  • February
  • March
  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • Committee
  • Church Council for Annual Meeting
  • Christian Education
  • Deacons
  • TBD
  • Ushering
  • Hospitality
  • Music
  • Pastoral Relations
  • Stewardship
  • Missions
  • Nominating
  • Trustees

Approved meeting minutes are available from the church administrator.

January 2018 Church Council

January 2nd, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Mendes or Rev. Simon
  2. Changes to the agenda
  3. Approve December 5, 2017 Council Meeting minutes
  4. Capital Campaign Update – Kaki McGeary
  5. Organist/Choir Director/Coordinator search update –  Judy Pomainville
  6. Budget Discussion
  7. Nominating Committee Update – Carl Wermer
  8. Adjourn

Approved meeting minutes are available from the church administrator.

December 2017 Church Council

December 5th, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Mendes
  2. Changes to the agenda
  3. Approve November 7, 2017 Council Meeting minutes
  4. Approve November 19, 2017 Special Church-wide Meeting minutes
  5. Budget discussion – finance committee
    1. Reaffirm balanced budget
    2. Status of the budget
    3. Budget surplus
  6. Capital Campaign Update – Dave Johnson
  7. Organist/Choir Director/Coordinator search update –  Judy Pomainville
  8. Annual Meeting – proposed By-Law change
    1. Article III: Membership, Section 1, Category A: add the following text at the end of the paragraph “Under special circumstances, the Deacons, by majority vote, can waive the New Member’s Class requirement.”
  9. Nominating Committee Update – Carl Wermer
  10. Agenda items for January Meeting
  11. Adjourn

Approved meeting minutes are available from the church administrator.

November 2017 Church Council

November 7th, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Mendes
  2. Changes to the agenda
  3. Approve October 3, 2017 Council Meeting minutes
  4. Approve October 22, 2017 Special Council Meeting minutes
  5. Capital Campaign Update – Dave Johnson
  6. Organist/Choir Director/Coordinator search update – Rev. Mendes
  7. Associate Pastor Hiring Update – Joanne Irwin and Rev. Mendes
  8. Nominating Committee Update – Carl Wermer
  9. Agenda items for December Meeting
  10. Adjourn

Approved meeting minutes are available from the church administrator.

October 2017 Church Council

October 3rd, 7:00 pm – Marvin Lounge

  1. Opening prayer – Rev. Mendes
  2. Changes to the agenda
  3. Approve September 5, 2017 Council Meeting minutes
  4. 150th Anniversary Committee update – Beth Volker
  5. Organist/Choir Director/Coordinator search update – Judy Larrabee
  6. Associate Pastor Search – Committee representative or Rev. Mendes
  7. Capital Campaign Update – Kevin Meilleur
  8. Agenda items for November Meeting
  9. Adjourn

Approved meeting minutes are available from the church administrator.